Dublin FAQ's

Accommodation

Bewleys Hotel,
Ballsbridge,
Dublin 4,
t: +353 (0)1 668 1111
w: www.bewleyshotels.com/exhibitor


Camden Court Hotel,
Camden Street,
Dublin 2.
t: +353 (0)1 475 9666
w: www.camdencourthotel.com


Brooks Hotel,
59-62 Drury Street
Dublin 2
t: +353 (0)1 670 4000


Grand Canal Hotel,
Grand Canal Street Upper,
Dublin 4.
t: +353 (0)1 646 1000
w: www.grandcanalhotel.com

Access

The exhibitors car park will be located opposite the main public entrance area. Please enter the halls, by showing your exhibitors badge at the side of the exhibition building facing Simmonscourt Road. You need a Car Park Pass to enter the RDS grounds and an Exhibitor Badge to enter the Exhibition Hall during show opening hours.

Arrival

On your arrival at the Show for build-up, please call to the Organisers Office for your Exhibitor Pack which will contain Exhibitor badges, car park passes and other general event information.

Audio Visual Equipment

The Official Contractor for Audio Visual Equipment is:

Corporate Audio Visual Services.
Unit E, Merrywell Industrial Estate,
Lower Ballymount Road
Dublin 12
t: +353 (0)1 426 8600
f: +353 (0)1 426 8686
m: 087-2554 171
Contact: Mr. Fran Quigley
e: info@cavs.ie

Bank Details

AIB Bank
60 Clonskeagh Rd.
Dublin 14
A/C Name: Business Exhibitions Ltd.
IBAN: IE 66 AIBK931187
13004008
SWIFT: AIBKIE2D

Brochure Storage

As in previous years we will have a Brochure Storage Area for delivery and surplus brochures. Please note that brochures must not be delivered before Tuesday 25 January 2011. Please ensure when sending your brochures or stand equipment to the Venue that you put the the correct address on all the brochures or equipment for delivery to the show. All items should be clearly marked with Stand Name, Stand Number and a contact name and number of the person responsible for the stand.

The address for this is:
The Holiday World Show,
RDS, Simmonscourt Pavillion,
Ballsbridge,
Dublin 4.

Contact: Ms Sarah Stephens
t: +353 (0)86 264 3899
e: sarahstephens@eircom.net

Build Up Times

Build up times for Space Only Exhibitors are as follows:

Tuesday, January 25, 2011 10.00am - 8.00 pm
Wednesday, January 26, 2011 8.30 am - 8.00 pm
Thursday, January 27, 2011 8.30 am - 8.00 pm

Build Up times for Shell Scheme Exhibitors are as follows:

Thursday, January 27, 2011 8.30 am - 8.00 pm

We would ask Exhibitors to make a special effort to have their stands in place by Thursday evening at 6.00 pm. Exhibitors arriving on Friday morning requiring goods doors to be opened should be aware that this substantially effects heat loss in the exhibition hall.

Catering Company

The official caterers at this Exhibition are Hospitality Options Ltd. For food orders, please send Order Form to:

Hospitality Options Limited,
The Dodder Suites, Royal Dublin Society, Dublin 4.
t: +353 (0) 1 2602632, f: +353 (0)1 2602633

The official caterers at this Exhibition have the sole right to provide food and drink (alcohol or otherwise) for consumption on stands and in offices. Except by written permission of the caterers, no company or individual may bring any food or drink into the Exhibition for distribution.

Children

Children under the age of 16 will not be allowed gain entrance to the exhibition hall during the build-up or break-down period.

Competition Prizes

Part of the publicity campaign will involve a series of competitions and special promotions for which we will be offering 'FREE HOLIDAYS' as prizes. We invite your participation in this scheme and we are accepting offers on a date received basis. The pay-off to the participating Exhibitor is, of course, the publicity gained prior to the Exhibition.

Competitions

No Exhibitor shall conduct a competition, or offer prizes or awards unless application has been made to and permission granted by the Organisers.

Contact

To Contact us before the exhibition
Please contact Eileen Byrne, Paulette Moran or Emer Horan at the following address :

Business Exhibitions Ltd.
6 Sandyford Office Park
Foxrock
Dublin 18
t: +353 (0)1 295 7418
f: +353 (0)1 295 7417
e: eileen@bizex.ie paulette@bizex.ie or
emer@bizex.ie
During the exhibition and build up
Please contact the Organisers office.

Customs and Excise - Non European Community Exhibitor

Arrangements can normally be made for goods to be imported without paying duty, under the Temporary Importation of Goods for Exhibition or Meeting Regulations. Your forwarding agent will be able to make all the necessary arrangements on your behalf.

The exhibition halls are not a bonded area. Exhibits from non-European Community countries consigned to the hall need clearance by the local Customs Inspector. A minimum of 48 hours notice is required by the Customs and Excise office.

Revenue Commissioners - Division One
Customs & Excise Secretariat,
Government Office,
Nenagh,
Co. Tipperary.
t: +353 (0)67 33533
f: +353 (0)67 33843

Dismantling

Sunday, January 30, 2011 5.30 pm - 11.00 pm

Monday, January 31, 2011 8.30 am - 2.00 pm

Clearance of exhibits may begin once the show has closed on Sunday, January 24. As Exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Show. We would ask you therefore to remove products, dressing, equipment etc. before leaving on Sunday evening. Only heavy goods should be left for collection for security reasons. Ensure that you have organised forklift facility if required.

Distribution of Publicity Materials

Exhibitors are not allowed to distribute leaflets, etc., anywhere within the Exhibition premises or grounds, except at their own stands, and they must not for this or any other purpose encroach upon the aisles or open spaces or do anything which may cause obstruction.

Electrical

Presently the Health & Safety Authority (HSA) are in the process of implementing safety requirements to the exhibition Industry. This is ongoing at the moment. This however does not mean that HSA requirements do not have to be adhered to - the opposite is the fact. To this end we as the Electrical Contractor appointed by the Organiser request that all exhibitors (and their designers/contractors where appropriate) be required to adhere to all HSA regulations presently in force.

The Official Electrical Contractor for this show is Electromaher Limited,

Please complete the Form and forward with payment to the address below no later than 6 weeks before the Holiday World Show begins. Please see application form for exact date that payment is due:

Electromaher Limited,
10 Knockmitten Close,
Western Industrial Estate,
Naas Road,
Dublin12.
e: +353(0)1 450 6661/7.
f: +353(0)1 450 7889.
e: exhibitions@electromaher.com

The Official Electrical Contractor must supply all electrical requirements in the Halls. For bonding, insurance and security reasons, no other electrical contractor may carry out work in the halls. A SPECIAL DISCOUNT OF 10% WILL BE APPLIED TO ALL ELECTRICS ORDERS received with PAYMENT 6 weeks before the Holiday World Show begins. Please see application form for exact date payment must be received in order to take advantage of this discount. As power requirements will be very substantial, we advise Exhibitors to return forms with total kilowatt loading as early as possible.

Conditions for the supply of electricity

1. Electromaher Ltd have been appointed as the official Electrical Contractor for the Exhibition. The official Contractor is responsible to the owners, exhibition promoters, licensing and fire authority for the safety and conformity to regulations of the entire electrical installation (both temporary and permanent). Because of this responsibility only electrical installations constructed by the contractor will be connected to the Royal Dublin Society's mains distribution system. As it is essential to design a load distribution system which will, as near as possible, provide for a balanced demand on all phases of the supply cable, Exhibitors are requested to inform the contractor of their electrical requirements as early as possible but not later than 6 weeks before the Holiday World Show begins, (Please see order form for exact date) as they may require alterations or additions to be maintained and may also involve the Contractor in overtime working.

2. The materials used in the exhibition installations are on hire, and remain the contractors property and must be returned in good condition at the end of the exhibition. Should any client require constant mains guaranteed (i.e. computers, memory etc.) we recommend that they protect their equipment with ups back up supply or similar.

3. Please carefully list all your electrical requirements overleaf, complete the order form and return same to Electromaher not later than 6 weeks before the Holiday World Show begins. Please see application form for exact date that payment is due.

4. Where an Exhibitor requires fittings in a specific position a sketch must be enclosed with this order form. In the absence of specific instructions, all lighting fittings will be positioned on the rear of the fascia boards, and power points at floor level on the rear wall. The use of multiway adaptors is not permissible.

5. Prefabricated electrical sections of an exhibit must be inspected prior to the exhibition. No reduction in schedule rates will be allowed because of pre-site wiring.

6. Payment in full must be forwarded with this order form. A receipted detailed invoice will be returned in acknowledgement. No orders will be processed until payment in full is received.

7. Electromaher Ltd. will be pleased to submit separate quotations for any electrical work not covered by this standard form, including special lighting effects, power supply, low voltage lights etc.

8. All display Contractors must order their requirements for their clients via the Application for Electrics form and will be invoiced accordingly. (Exhibitors shall be responsible for any non payment by their sub-contractor).

Exhibitor Badges

A reasonable quantity of badges will be supplied to the Exhibitors at the Organiser's Office. These are not transferable and it is requested that special care be exercised to prevent them getting into unauthorised hands.

Exhibitors Facilities

The Exhibitor Restaurant is located on the first floor overlooking the Exhibition hall. It will be in operation from Friday, January 22nd.
The Business Centre is located beside the entrance to the Organisers Office

First Aid

First Aid Facilities are located in organisers office.

Flowers

For Fresh Flowers please contact
Plant Life Unlimited,
110/111 Cork Street, Dublin 8
t: + 353 (0)1 453 6201
f: + 353 (0)1 454 2493
m: 086 257 9564
Contact: Mr. Sammy Smyth - Manager
email: info@plantlife.ie

Forklift

If you require forklift facilities on site please download the Forklift Hire form and return to:

Business Exhibitions Ltd
6 Sandyford Office Park
Foxrock
Dublin 18
Contact: Bernie Bryson
t: +353 (86)2665604
e: bernie@bizex.ie

Furniture Hire

Please download the order form and return to:
O'Brien Expo Services Ltd.
The Coach House,
1 Warwick Terrace,
Appian Way, Ranelagh, Dublin 6.
Contact: Mr Tony O'Brien
t: +353 (0)1 6144700
f: +353 (0)1 6144676
m: +353 (0)87 2492489
e: tony@obexpo.ie

Hospitality Events

To avoid Trade Day events clashing we are making a schedule of such events and you are asked to apply for a slot if staging a reception or special presentation. Advise The Irish Travel Agents Association
t. ++ 353 1 679 4089.
e: info@itaa.ie

Insurance

Exhibitors are advised to take out adequate insurance cover against the kinds of risks they could incur in connection with the show especially:

• Public Liability
• Employers Liability
• Personal Accident to Staff
• All Risks to:

1. Exhibitors property at Exhibition
2. Property on loan or hire to them

In addition, Exhibitors may wish to take out insurance for losses and wasted expenditure in the event of the Exhibition being abandoned or curtailed.
It is possible that Exhibitors' existing policies will extend to cover them at the Exhibition and verification of this should be obtained from the Exhibitor's insurance company.

Ensure that any incident involving a possible claim on insurance is reported to the Organiser's Office as failure to do so could result in insurance companies refusing to meet claims.

Liability

The Organisers are not the agents for either Exhibitors or sub-contractors (whether mentioned below or not) and cannot accept liability in respect of any contract entered into between Exhibitors and sub-contractors for the negligence or default of any such persons, their servants or agents. The Organisers have appointed official contractors in order to control the number of people working in the exhibition halls.

Music on Stand

Exhibitors who intend having music on their stands, even for demonstration purposes only, that an Irish Music Rights Organisation Licence is necessary in law to authorise such use of its international copyright musical repertoire. Licences can be obtained for the duration of the Exhibition from the following at a charge to be determined by the Irish Music Rights Organisation.

Irish Music Rights Organisation
15 Herbert Street
Dublin 2.
t: ++353 1 661 4844
f: ++353 1 676 3125
Contact: Mr. Michael McHugh
e: info@imro.ie

Official Contractors

Permission must be sought from the Organisers to use a contractor other than the official contractors.

Dublin_2010_official_contractors.pdf

Organisers Office

The Organisers Office will be located at the front of the hall. Please follow the signs. On your arrival please call to this office to collect your Exhibitors Pack which will contain Exhibitor Badges, car park passes and other relevant event information

Parking

The exhibitors car park will be located opposite the main public entrance area. You need a Car Park Pass to enter the RDS grounds during the show.
Exhibitors may enter from Shrewsbury Road entrance to avoid delays at public entrance on Simmonscourt Road. Due to the new regulations imposed by the RDS a limited number of free car park passes will be issued from the Organisers Office this will be based on two free car park passes per stand. Additional car park passes can be purchased from the Organisers Office during build-up. Overnight parking will be available by prior arrangement with the RDS Premises Office at a rate of 27.00euro per vehicle for the duration of the event. No personnel will be allowed to sleep overnight in vehicles. Illegally parked exhibitor vehicles/overnights etc. will be removed and towing charges will be levied.

Patents and New Designs

Exhibitors should avail of the protection afforded by the Patents Acts before exhibiting. Information from:

PATENTS OFFICE
Government Buildings
Hebron Street
Kilkenny
t: +353 (0) 56 7720111
f: +353 (0) 56 7720100
e: patlib@entemp.irl.gov.ie

Photography

For Photography needs please contact:
European Photo Services Ltd.
Unit 7 Stadium Business Park
Blanchardstown
Dublin 11.
t: +353 (0)1 882 9155
f: +353 (0)1 882 9158
Contact: Mr Peter Barrow
e:pbarrow@pbarrow.ie

Press & Public Relations

The Press Office located at the back right hand corner of the Exhibition Hall, will be open during show opening hours. Our Public Relations Consultants will provide information on the Exhibition in general and on individual Exhibitors to all the media. The office will be manned at all times and Exhibitors are encouraged to provide the Press Office with as much newsworthy information about their exhibits as possible.

On the Form please list any new 'products' you will be launching at the Exhibition giving details of any embargo dates.

Please supply details of any special events, promotions or receptions you intend to hold relating to this Exhibition. Exhibitors can effectively draw visitors to their stand by including details of the Exhibition and their stand number in their advertising.

Our Public Relations Consultant is:
John Butterly
41 Landscape Gardens
Churchtown
Dublin 14
t: ++ 353 1 298 6374
f: ++ 353 1 298 6374
Contact: Mr. John Butterly
e: butterlyjohn@eircom.net

Public Address System

The public address system is provided for the use by the Organisers for official announcements only and is not available to Exhibitors or visitors except in emergencies.

Public Transport

For information on bus schedules, please consult Dublin Bus Website www.dublinbus.ie

Removal of Exhibits

All portable exhibits, valuable items and any graphics or artwork required for future use, should be removed from the hall immediately at official closing time of show in order to safeguard against theft. Special instructions will be issued to cover the late night break-down period. UNDER NO CIRCUMSTANCES ARE EXHIBITORS PERMITTED TO REMOVE ANY GOODS FROM THEIR STAND BEFORE THE EXHIBITION CLOSES

Restocking and Servicing Stands

Exhibitors may re-stock their stands and service their equipment not later than 1 hour before the show opens. If they wish to remove any of their exhibits from the hall during the open days of the show they must obtain a security pass from the Organisers office.

No excess stock, literature or packing cases may be stored on, around or behind your stand.

Rules and Regulations

When using other than official contractors it is the responsibility of the Exhibitor to ensure that their contractors or agents are familiar with the Rules and Regulations of the Exhibition, in particular, those pertaining to non flammable materials. Additional copies are available from the Organisers on request.

Security

Exhibitors are reminded that although the Organisers take every precaution to ensure the safety of the Exhibition, they or any of the contractors cannot take responsibility for losses or damage that occur during build-up, open hours or dismantle. Any items belonging to Exhibitors which are required for future use should be removed from the hall immediately after the exhibition closes.
Exhibitors who leave any exhibits or valuables on their stand are strongly advised to arrange for a security guard to man their stand until the exhibits and valuables are removed from the hall.

Exhibitors should notify the Organisers of the appointment of their own security guard, his name and the company through which the guard is employed.

Exhibitors are reminded that vehicles and their contents are at risk in the Car Park area and that, in particular, care should be taken not to leave vehicles with valuable contents unattended during build-up or at anytime during or after the Exhibition.

Please ensure that any incident involving the loss of property is reported to the security or organisers office. Failure to do so could result in insurances companies refusing to meet claims.

Please check with your insurance company prior to build-up that your exhibits are adequately covered against loss or damage while they are at the exhibition or in transit.

Shell Scheme Additions

Please download the order form and return to:

O'Brien Expo Services Ltd.
The Coach House,
1 Warwick Terrace,
Appian Way, Ranelagh, Dublin 6.
Contact: Mr Tony O'Brien
t: +353 (0)1 6144700
f: +353 (0)1 6144676
m: +353 (0)87 2492489
e: tony@obexpo.ie

Shell Scheme Stands

Included in the price of SHELL SCHEME STANDS are dividing walls (2.5m high), carpet , name panel and 150 watt spotlight per six square metres with minimum of two spots per stand. Stands are constructed of modular framework in widths of 950mm (371/4 inches).

Space Only Stands

The overall height of stand fitting for single storey stands including cladding of columns should not exceed 4m from the floor level. Requests to exceed this height will only be considered provided they are submitted to us in writing and accompanied by drawings. Such stands may be build to a maximum of 4m. All stand fittings exceeding 4m in height must be set back 1m from the open perimeter of the stand site. A stand number panel must be displayed on every side of the stand.
On divided wall sites, you are responsible for erecting and decorating side and back walls facing onto your stand to a height of 2.5m. Walls above this height must be clad and decorated on both sides from 2.5m upwards by the exhibitor who had them erected. Such walls overlooking adjoining stands must be finished in plain colour only. The maximum height for dividing walls is 2.5m The maximum height for dividing walls of single storey stands is 4m.

Stand Appearance & Structure

In general, stands should not exceed 2.5 metres in height and all materials used must be inherently non-flammable. Access to essential hall services must be left clear and all divider walls must be backed-up, present a clean appearance from the aisles and any adjoining stands. In particular enclosed structures should be designed so as not to detrimentally effect surrounding stands or the entire lay-out.

Some stands may contain permanent structural features, i.e. pillars and others may contain amendments based on operational requirements. Any such variations are generally shown on the stand layout and exhibiting companies should note that stands are bought as seen and or described. If you require a detailed drawing of your stand, please ask.

In the event of a space only exhibitor wishing to make us of a neighbouring exhibitor's shell scheme wall, he must first obtain permission from the Shell Scheme contractor. A stand number panel must be displayed on every open side of the stand.
No items may be suspended from the hall ceiling or parts of it unless drop wires are organised in advance.

Should you propose to build a stand with height dimensions of more than 2.5 metres, 2 scaled copies of the proposed plan must be submitted to the Organisers 30 days prior to the opening of the exhibition. Please note that approval for such plans must be agreed by the Organisers and such approval shall be notified in writing.

Stand Cleaning

Cleaning for contractors please contact:

Southside Contract Cleaning
33 North Summer Street
Dublin 1.
t: + 353 (0)1 887 9006
f: + 353 (0) 1 887 9655
Contact: Paul Mulhall

Stand Dressing

For quick and simple stand dressing use Blue Tac to affix lightweight foam graphics or photographic panels directly to stand walls.

Heavier panels may be constructed of plywood or chipwood and supplied by the Exhibitor. In this case we strongly recommend the purchase of special mild-steel straps, supplied complete with nuts and bolts. Then hang your own panels on top of the stand walls. These straps may be purchased from the furniture contractor.

Under no circumstances may any display be nailed or screwed on the basic walls, or applied with permanent self-adhesive stickers or lettering. A charge of €40.00 per panel will be made to cover the replacement cost of any panels damaged.

The Following are local Stand Dressing Services:

The Balloon Man
61D Heather Road
Sandyford Industrial Estate
Dublin 18
t: + 353 (0)1 295 7522
f: + 353 (0)1 295 7562
Contact: Mr. Spencer Simmons
e: planet@eircom.net

Parties By Design
3 Victoria Road, Rathgar
Dublin 6
t: + 353 (0)1 492 4660
f: + 353 (0)1 492 4661
m: 086 253 9440
Contact: Ms. Lynn Jacobs

Sub-letting & Sharing Stand Space

The Exhibitor shall not assign the Contract, sub-let, share with his site or stand or any portion of it without prior written consent from the Organisers. Similarly, without such written consent from the Organisers, no name other than that of the Company or firm which entered into the Contract with the Organiser may be displayed on the site or stand, nor may any literature in respect of goods other than those of the Exhibitor be displayed or distributed

Taxis

Taxi's are available by calling the following numbers:

(01)668 3333,
(01)667 9474,
(01)661 2233,
(01)455 5555,
(01)454 4070,
(01)283 6634,
(01)475 0800

Telephones & Broadband

For Telephones and Broadband please contact

Ablecom Limited
33 Aranleigh Vale, Rathfarnham, Dublin 14
t: +353 (0)1 4952200
f: +353(0)1 4952227
e: peter@ablecom.ie

or

BT Openzone Wireless Broadband
e: clyde@eircom.net or go to www.btopenzone.ie

Forms for both options can be downloaded from the Order form section of the Exhibitor Zone.

Tickets

Exhibitors may purchase tickets for public days at the reduced rate of €3.00 per ticket . To obtain tickets please complete the order Form along with a cheque for full payment and post to:

Ms Bernie Bryson
6 Sandyford Office Park
Foxrock
Dublin 18.
t:+353 (0)1 2913705
f:+353 (0)1 2957417
e: bernie@bizex.ie

Times and Dates

2011 Exhibition Dates & Times
Friday January 28 10.00am - 1.00pm Trade Only
Friday January 28 1.00 pm - 8.00 pm Public
Saturday January 29 11.00 am - 5.30 pm Public/Trade
Sunday January 30 11.00 am - 5.30 pm Public/Trade

Trade Day

PLEASE NOTE THE TRADE DAY TIMES AND DATES FOR 2010.
Friday January 28 10.00am - 1.00pm Trade Only
The Trade MORNING will be comprehensively promoted to Travel Agents throughout the country with free admission and special facilities provided.

Transport

Exhibitors must arrange their own transport for brochures, products, stands etc. between the two exhibitions.

VAT Reclaim Details

Business Exhibitions Ltd has formed a partnership with a dedicated VAT reclaim company, VATit. VATit can reclaim the international VAT on behalf on international exhibitors and will carry out all stages of the refund for these exhibitors. For further information, please email a dedicated Business Exhibitions Ltd VAT expert at info@vatit.com or visit www.vatit.com/businessexhibitions or download VAT refund information in the order form section of the Exhibitor Area

Venue

RDS Hall 8 Simmonscourt
Ballsbridge,
Dublin 4

Water & Waste

The Water & Waste contractor is
A.N. O'Neill Ltd.
Unit 48c Robinhood Industrial Estate
Dublin 22
t/f: + 353 (0)1 276 5182
m: + 353 (0)87 2572077
Contact: Mr. Alec O'Neill
e: anoneill@gmail.com